Abstracts
and Presenter
Guidelines

International Conference 2023
25-28 June | Odense | Denmark
Ready to Submit? Submission Guidelines

@VisitFyn: Andreas Bastiansen

Abstract and
presenter guidelines

ETNA | 8th Conference 2023 | 25-28 June | Odense

Ready to Submit? Read the submission guidelines

@VisitFyn: Andreas Bastiansen

Important
Dates

Call for Abstracts (closed)

Deadline 1 March 2023

Early Bird Fee

Until Monday 3 April 2023

Regular Fee

From Tuesday 4 April 2023

Call for Abstracts (closed)

Deadline 1 March 2023

Early Bird Fee

Until Monday 3 April 2023

Regular Fee

From Tuesday 4 April 2023

Guidelines for Abstract Submission

It is ESSENTIAL that you read all of the instructions and guidelines below BEFORE submitting your abstract. Once you have prepared your abstract according to the guidelines, you are welcome to submit it. Click here.

Conference Topic and Themes

ETNA invites all healthcare professionals and researchers interested in health and transcultural issues to submit papers on the topic:

Revolutionizing Transcultural Care: Reflecting, exploring, and responding to global health and care challenges.

It is encouraged that you submit research papers that use different approaches and methods as well as papers with reflective and imaginative insights that address the following question:

If you had unlimited resources and knowledge to prevent major global health disasters with improved nursing practices, nursing education, nursing research, management etc., what changes and innovations would you like to see in transcultural nursing and/or other health disciplines?

Papers on the following themes are welcome (but not limited to):

  1. Health disasters
  2. Transcultural care
  3. Nursing innovation
  4. Spirituality and health needs
  5. Transcultural practice
  6. Other (please specify in the abstract)
Presentation Type

The following presentation types are welcome:

  1. Oral presentation
  2. Posters
  3. Workshop/Symposia (60 minutes)
  4. Performance

At the review stage, the Scientific Committee may recommend a change in the presentation type submitted by the author, based on the quality of the submission and to ensure the continuity of the conference program, i.e. an oral presentation may be changed to a poster presentation OR poster presentation to oral presentation.

At the acceptance notification stage, the presenting author will be informed of any change to the submitted presentation type and can accept or reject it.

The decision of the Scientific Committee is final.

Submission Guidelines

Please read all the submission instructions and guidelines thoroughly before you submit your abstract.

Important General Instructions
  • The presenting author must submit the abstract and is required to be the corresponding author for that abstract.
  • All abstracts must be original and not simultaneously submitted to another journal or conference.
  • All abstracts must be submitted in English.
  • By submitting an abstract, the author(s) agrees to allow publication of the content on ETNA’s websites, e.g. on the ETNA 2023 Conference Site as well as on ETNA’s homepage.

NOTE: The conference is delivered in person only. 

NOTE: Abstracts will be published in the conference program exactly as submitted and no corrections will be made. Please pay particular attention to grammar, spelling and typography.

NOTE: You do not need to register for the conference prior to submitting an abstract. However, following acceptance into the program, you must register as soon as possible. You will be provided with a link to register in your acceptance email.

Please contact us at etna@rsyd.dk if you have any queries.

Submission Guidelines

When submitting your abstract please keep the following criteria in mind:

Basic Format for Abstract
1. Title
  • The title of your abstract should be short and concise. Informative titles, indicating key points are encouraged. Abbreviations should not be used in the title. Please do not include titles in the abstract document.
  • Titles must be in title case, which essentially means to capitalize the principal word except for articles (a, an, the), coordinating conjunctions (and, or, but, …), and (short) prepositions (in, on, for, up, …). E.g. The Title Must Have a Capital Letter at the Start of Every Principle Word.
2. Author
  • Include the name, affiliation, and job title of presenting author. The presenting author will act as the corresponding author, e.g. the main contact for the abstract on behalf of all the authors, and must be listed as the first author.
  • Include the name, affiliation, and job title of the co-author(s), who have reviewed the abstract and accepted responsibility for its contents.
  • Please do not add authors and affiliations to the abstract document in order to facilitate in the blind review.
3. Type of Contribution
  • Indicate your presentation type: (1) Oral presentation, (2) Poster, (3) Workshop or symposia, (4) Performance.
4. Abstract Theme
  • Please choose the theme that best aligns with your work (listed above): (1) Health disasters, (2) Transcultural care, (3) Nursing innovation, (4) Spirituality and health needs, (5) Transcultural practice.
  • If your theme is not mentioned: (6) Other, please specify it in the abstract and add a keyword.
5. Abstract Word Limit
  • The abstract word limit is 250(no references needed) excluding titles, authors and affiliations. Graphs or tables are NOT to be included in the abstract.
6. Required Subheadings

Information under the following sub-headings is required for all abstract submissions, with the exception of theoretical/discussion papers:

  • Introduction
  • Aim & Objectives
  • Methods
  • Findings/Outcomes
  • Discussion/Conclusion
  • Implication(s) for Practice
7. Format of the Conference
  • The conference will be delivered in person only. 
  • Oral format: Oral presentations will be 15 minutes long in total. A live question-and-answer session will be facilitated.
  • Poster format: Those whose abstracts are accepted will be asked to produce and print a poster for display at the conference.

Please contact us at etna@rsyd.dk if you have any queries.

Networking
1. Social Media
  • Use social media to connect with people
  • Follow ETNA on Twitter @ETNAtranNursing.
  • Please remember to use the conference hashtag #ETNA2023 and join the conversation
2. Join ETNA

Membership of ETNA is free and open to anyone, who is a nurse or member of any other health profession, and who has an interest in or is actively involved in working with people from diverse cultures.

Membership benefits:
  • Being part of a community of academics, practitioners and researchers, who are interested in transcultural health, and thus profiting from their peer support and advice. You are very welcome to contact ETNA’s country representatives. Check the current (partial) list on our website here.
  • Attendance at ETNA conferences and annual meetings.
  • Networking for research and project partners.
  • Access to our biannual newsletter.
  • Please contact us at comms.etna@gmail.com if you have any queries.
Register for free membership of ETNA

Guidelines
for Abstract
Submission

It is ESSENTIAL that you read all of the instructions and guidelines below BEFORE submitting your abstract.

Once you have prepared your abstract according to the guidelines, you are welcome to submit it. Click here.

Conference Topic and Themes

ETNA invites all healthcare professionals and researchers interested in health and transcultural issues to submit papers on the topic:

Revolutionizing Transcultural Care: Reflecting, exploring, and responding to global health and care challenges.

It is encouraged that you submit research papers that use different approaches and methods as well as papers with reflective and imaginative insights that address the following question:

If you had unlimited resources and knowledge to prevent major global health disasters with improved nursing practices, nursing education, nursing research, management etc., what changes and innovations would you like to see in transcultural nursing and/or other health disciplines?

Papers on the following themes are welcome (but not limited to):

  1. Health disasters
  2. Transcultural care
  3. Nursing innovation
  4. Spirituality and health needs
  5. Transcultural practice
  6. Other (please specify in the abstract)

Presentation Type

The following presentation types are welcome:

  1. Oral presentation
  2. Posters
  3. Workshop/Symposia (60 min.)
  4. Performance

At the review stage, the Scientific Committee may recommend a change in the presentation type submitted by the author, based on the quality of the submission and to ensure the continuity of the conference program, i.e. an oral presentation may be changed to a poster presentation OR poster presentation to oral presentation.

At the acceptance notification stage, the presenting author will be informed of any change to the submitted presentation type and can accept or reject it.

The decision of the Scientific Committee is final.

Submission Guidelines

Please read all the submission instructions and guidelines thoroughly before you submit your abstract.

Important General Instructions

  • The presenting author must submit the abstract and is required to be the corresponding author for that abstract.
  • All abstracts must be original and not simultaneously submitted to another journal or conference.
  • All abstracts must be submitted in English.
  • By submitting an abstract, the author(s) agrees to allow publication of the content on ETNA’s websites, e.g. on the ETNA 2023 Conference Site as well as on ETNA’s homepage.

NOTE: The conference is delivered in person only. 

NOTE: Abstracts will be published in the conference program exactly as submitted and no corrections will be made. Please pay particular attention to grammar, spelling and typography.

NOTE: You do not need to register for the conference prior to submitting an abstract. However, following acceptance into the program, you must register as soon as possible. You will be provided with a link to register in your acceptance email.

Please contact us at etna@rsyd.dk if you have any queries.

Submission Guidelines

When submitting your abstract please keep the following criteria in mind:

Basic Format for Abstract

1. Title

  • The title of your abstract should be short and concise. Informative titles, indicating key points are encouraged. Abbreviations should not be used in the title. Please do not include titles in the abstract document.
  • Titles must be in title case, which essentially means to capitalize the principal word except for articles (a, an, the), coordinating conjunctions (and, or, but, …), and (short) prepositions (in, on, for, up, …). E.g. The Title Must Have a Capital Letter at the Start of Every Principle Word.

2. Author

  • Include the name, affiliation, and job title of presenting author. The presenting author will act as the corresponding author, e.g. the main contact for the abstract on behalf of all the authors, and must be listed as the first author.
  • Include the name, affiliation, and job title of the co-author(s), who have reviewed the abstract and accepted responsibility for its contents.
  • Please do not add authors and affiliations to the abstract document in order to facilitate in the blind review.

3. Type of Contribution

  • Indicate your presentation type: (1) Oral presentation, (2) Poster, (3) Workshop or symposia, (4) Performance.

4. Abstract Theme

  • Please choose the theme that best aligns with your work (listed above): (1) Health disasters, (2) Transcultural care, (3) Nursing innovation, (4) Spirituality and health needs, (5) Transcultural practice.
  • If your theme is not mentioned: (6) Other, please specify it in the abstract and add a keyword.

5. Abstract Word Limit

  • The abstract word limit is 250 (no references needed) excluding titles, authors and affiliations. Graphs or tables are NOT to be included in the abstract.

6. Required Subheadings

Information under the following sub-headings is required for all abstract submissions, with the exception of theoretical/discussion papers:

  • Introduction
  • Aim & Objectives
  • Methods (only for research papers)
  • Findings/Outcomes (only for research papers)
  • Discussion/Conclusion
  • Implication(s) for Practice

7. Format of the Conference

  • The conference will be delivered in person only. 
  • Oral format: Oral presentations will be 15 minutes long in total. A live question-and-answer session will be facilitated.
  • Poster format: Those whose abstracts are accepted will be asked to produce and print a poster for display at the conference.

Please contact us at etna@rsyd.dk if you have any queries.

Networking

1. Social Media

  • Use social media to connect with people
  • Follow ETNA on Twitter @ETNAtranNursing.
  • Please remember to use the conference hashtag #ETNA2023 and join the conversation

2. Join ETNA

Membership of ETNA is free and open to anyone:

  • Who is a nurse or member of any other health profession
  • Who has an interest in or is actively involved in working with people from diverse cultures.

Membership benefits:

  • Being part of a community of academics, practitioners and researchers, who are interested in transcultural health, and thus profiting from their peer support and advice. You are very welcome to contact ETNA’s country representatives. Check the current (partial) list on our website here.
  • Attendance at ETNA conferences and annual meetings.
  • Networking for research and project partners.
  • Access to our biannual newsletter.
  • Please contact us at comms.etna@gmail.com if you have any queries.
Free Membership

Guidelines for Presenters

Guidelines for Oral Presentations

Oral presentations will be 15 minutes long in total, and a live question-and-answer session will be facilitated.

The presenters at the parallel sessions are kindly asked to provide a detailed overview of the research findings or topic of interest, with a duration of 10 minutes, followed by 5 minutes for questions from the audience. We kindly ask all presenters to respect the allocated time.

You will need to bring a USB key containing your presentation materials. To ensure a smooth and efficient presentation process, we kindly request that you test your USB key in advance to ensure that all necessary files are present and can be accessed without issue. Additionally, we recommend that you bring a backup copy of your presentation on a separate USB key or in the cloud, in case of any unforeseen technical issues.

Please arrive at least 30 minutes before your scheduled presentation time to allow for the setup and testing of your equipment. If you have any questions or concerns, please do not hesitate to contact us.

We look forward to your presentations and thank you for participating in our conference.

Guidelines for Poster Presentations

Authors of accepted posters will be asked to prepare their posters for print and exhibition at the conference venue. Please take note of the poster specifications below when producing your poster.

1. Poster Session

Poster presenters are requested to bring their posters to the poster exhibit at the conference venue.

  • Refer to your acceptance letter and/or the final conference program for the time and location of your poster session and set-up time. ETNA reserves the right to set the date and time.
  • The designated poster presenter (author or coauthor) is kindly asked to be present at the assigned space during the designated time to present their posters and answer any questions from the conference delegates.
  • No audiovisual equipment is available for poster presentations. However, we recommend leaflets containing more information, printed pamphlets, or other types of material for distribution, which might explain or promote the contents of your poster. Note that free copying facilities are not provided by the conference.
  • The poster numbers, corresponding to the numbered boards at the congress venue, will be allocated and published on a Poster Sessions webpage, e.g. at the ETNA 2023 Conference Site.
2. Poster Schedule
  • A setup and take-down schedule will be available when the final conference program is released.
3. Poster Specifications

We encourage posters that simulate discussion and appeal to a broad audience. Therefore, keep text to a minimum, emphasize graphics, and make sure every item included in your poster is necessary.

  • The dimensions of the poster should be maximum A0 size, portrait orientation: 84.1 x 118.9 cm. Poster authors are asked to carefully observe the size restrictions, as we cannot otherwise display your poster.
  • Be sure to include the abstract title, author and co-author names, and the institution(s), where the research is underway.
  • Include the author’s name and contact information in case the viewer would like more information and future research communications.
  • Seek simplicity. Use 500 to 1000 words (including title, figure legends and tables), not more.
  • The poster is supposed to be readable from a distance of 1,5-2 m. Choose a font size that is easy to read and not too small. Do not use all capital letters and pick no more than 2-3 fonts.
  • Use graphs, charts, and/or tables to illustrate data (avoid large tables of raw data).
  • Use high-resolution photographs (web images often do not work).
  • Ensure contents have a logical flow, e.g. make sure ideas flow logically from one section to the next.

Please contact us at etna@rsyd.dk if you have any queries.

Guidelines
for Presenters

Guidelines for Oral Presentations

Oral presentations will be 15 minutes long in total, and a live question-and-answer session will be facilitated.

The presenters at the parallel sessions are kindly asked to provide a detailed overview of the research findings or topic of interest, with a duration of 10 minutes, followed by 5 minutes for questions from the audience. We kindly ask all presenters to respect the allocated time.

You will need to bring a USB key containing your presentation materials. To ensure a smooth and efficient presentation process, we kindly request that you test your USB key in advance to ensure that all necessary files are present and can be accessed without issue. Additionally, we recommend that you bring a backup copy of your presentation on a separate USB key or in the cloud, in case of any unforeseen technical issues.

Please arrive at least 30 minutes before your scheduled presentation time to allow for the setup and testing of your equipment. If you have any questions or concerns, please do not hesitate to contact us.

Guidelines for Poster Presentations

Authors of accepted posters will be asked to prepare their posters for print and exhibition at the conference venue. Please take note of the poster specifications below when producing your poster.

1. Poster Session

Poster presenters are requested to bring their posters to the poster exhibit at the conference venue.

  • Refer to your acceptance letter and/or the final conference program for the time and location of your poster session and set-up time. ETNA reserves the right to set the date and time.
  • The designated poster presenter (author or coauthor) is kindly asked to be present at the assigned space during the designated time to present their posters and answer any questions from the conference delegates.
  • No audiovisual equipment is available for poster presentations. However, we recommend leaflets containing more information, printed pamphlets, or other types of material for distribution, which might explain or promote the contents of your poster. Note that free copying facilities are not provided by the conference.
  • The poster numbers, corresponding to the numbered boards at the congress venue, will be allocated and published on a Poster Sessions webpage, e.g. at the ETNA 2023 Conference Site.

2. Poster Schedule

  • A setup and take-down schedule will be available when the final conference program is released.

3. Poster Specifications

We encourage posters that simulate discussion and appeal to a broad audience. Therefore, keep text to a minimum, emphasize graphics, and make sure every item included in your poster is necessary.

  • The dimensions of the poster should be a maximum A0 size, portrait orientation: 84.1 x 118.9 cm. Poster authors are asked to carefully observe the size restrictions, as we cannot otherwise display your poster.
  • Be sure to include the abstract title, author and co-author names, and the institution(s), where the research is underway.
  • Include the author’s name and contact information in case the viewer would like more information and future research communications.
  • Seek simplicity. Use 500 to 1000 words (including title, figure legends and tables), not more.
  • The poster is supposed to be readable from a distance of 1,5-2 m. Choose a font size that is easy to read and not too small. Do not use all capital letters and pick no more than 2-3 fonts.
  • Use graphs, charts, and/or tables to illustrate data (avoid large tables of raw data).
  • Use high-resolution photographs (web images often do not work).
  • Ensure contents have a logical flow, e.g. make sure ideas flow logically from one section to the next.

Please contact us at etna@rsyd.dk if you have any queries.